Soon it will be convention time again! There’s a recession. Your head is spinning as you figure out how you’re going to handle all the communication aspects of this year’s meeting.

You had to cut back on staff participation, so it’s going to be hard to cover the meeting for the magazine. Not to mention generate any PR about the convention – who’s going to write and distribute press releases and handle the on-site media?

Plus the CEO wants a special version of the e-newsletter to come out every morning so attendees can read about events from the day before on their Blackberries. Then there’s the media training for the Executive Committee you’ve been promising for years but could never find the budget to do. Oh, and you need a photographer. How are you going to pay for that too?

Fear not! There’s an answer: It’s the Frugal Meeting Planner’s Convention Communication Solution from Association Vision!

Here’s what you get:

Convention PR Services

• Advance media advisory to local media and trade press
• Handling of media inquiries before the meeting
• On-site media kit
• On-site press conference
• On-site writing and distribution of press releases
• On-site media relations (with press room if required)
• Post-event writing and distribution of press releases on new officers for the trade press and hometown media
• Tracking of print and online media coverage of the meeting

E-Newsletter

• Coverage and photography of key events
• Daily copy and photos for uploading into your e-newsletter format for distribution
• Option for us to create a special e-newsletter template and handle distribution using an e-mail database you provide to us

Media Training

• Customized media training for top staff and/or volunteer leaders, including mock interviews with playback and analysis
• Media tip sheets
• Digital files of each mock interview
• On-demand media advice and local press lists on request for members for one year

Editorial Support

• Coverage of general sessions and/or breakouts for your publication(s)
• Impromptu attendee interviews to generate candid comments about the meeting
• Interviews with newly elected volunteer leaders
• Interviews with exhibitors

Photography

• Complete photography services at major convention sessions, receptions, and other activities. (Or backup photography services to cover events your official photographer cannot get to.)
• Photos available immediately for any on-site needs such as slide shows of candid photos to run at the closing banquet or luncheon

Hire Association Vision for as much or as little as you need, and we’ll price it accordingly. We’ll make you a star and keep your bottom line in the black! For more information, contact Association Vision President Al Rickard at 703-402-9713 or arickard@associationvision.com.

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